Desk Tips Part 2

Last weeks “Tip of the Week” motivated a friend to get her desk in order.  But she emailed to say, “Help I don’t know where to start!”  I told her that it can be overwhelming to look at the entire desk.  So: 

#1:  Take everything and put it in one big pile so things are not spread out everywhere.  (her actual picture)

#2:  Start with the very first thing on the pile and take action on it.  Then take the next thing and take action on it.  Just work your way down the pile.  Don’t pick and choose, just work on whatever is next. 

It may take time, but you will get it done.  Sometimes the hardest part is just doing it! 

Good Luck! 

 

File Purge Time

January starts a new year and you should think about starting a new filing system if yours isn’t working for you!  Why fight it another year?  Why struggle to find what you need for taxes in April?  Take the time now to set up a system that will work all year long.  First purge your files and only keep what you really need.  Then set up file names that make sense (remember less categories the better).  Then set up a regular filing schedule to make sure you are putting things away.  If you need help feel free to call me or check out the Freedom Filer– it has pre-printed labels that make the work easy!  www.freedomfiler.com

Comment from a Tip of the Week reader: 

Stacey, Just wanted to let you know that I took your advise and purchased the Freedom Filer system.  WOW!  It was so worth taking the time to  reorganize.  I found missing documents and now I know where everything is.

info@organizedinnovations.com   ♦ 425-785-5239 ♦  www.organizedinnovations.com

Read it Before You Keep it

I can’t tell you how many times I see people sorting through paperwork and keeping items without even reading them!  How do you know you need to keep it if you haven’t even read it?  Just because it is from someone important doesn’t mean you automatically need to keep it.  READ IT– what does it say?  What purpose does it serve?  Will you actually refer to it later?  Is it really informative and important? A great example are manuals– are you keeping manuals for things you already know how to use– or better yet don’t even have anymore? 

Today make it a point to fully read everything you keep and/or file.

info@organizedinnovations.com   ♦ 425-785-5239 ♦  www.organizedinnovations.com

 Twitter: @staceyorganizes

Facebook: www.facebook.com/organizedinnovations

Clean Out Computer Files

monitor-stand 

Maybe, just maybe at the end of the year– the shear volume of your filing cabinet makes you clean it out.  Or maybe you know to take everything out for the year and start fresh.  But do you clean out your old computer files as well?  You should!  When you create a new file– can you delete the old one?  At the end of the year take some time and delete old files.  Is someone else actually responsible for the document and you can delete it? Your computer can run slow if it is too bogged down, so don’t forget to take time to clean out your virtual files!