Fun Email Challenge

Here is a fun challenge for you—set a timer for 20 minutes and delete as many emails as you can.  Remember: 

DO it now

DELETE it as soon as you can

UNSUBSCRIBE from what you are not reading

BE HONEST with yourself if you really need to keep it 

You wouldn’t put all of your papers into one file folder and place it on your desk– why are you trying to do that with your email inbox? 

Note:  You should be able to delete emails older than 6 months. (Set your own limits but this is a good guideline)

 

Process Your Mail

When opening your email or your regular mail it is important to actually process it.  Not simply open it and put it back.  Take the time to process it– delete/toss what you can right away and then deal with what is left.  Otherwise you end up with a full inbox on your desk or in your computer that is   going to take forever to sort through.  It takes less time to process your mail when you receive it than waiting for ‘later’. (Because have you noticed ’later’ never comes!)

 info@organizedinnovations.com   ♦ 425-785-5239 ♦  www.organizedinnovations.com

Turn Off Your Email Alert/Notification

Turn off the email notifications and alerts on your cell phone and computer.  Why?  Because every time that bell rings it is a distraction.  Did you know it takes 16 minutes to get back to what you were doing after a distraction?  Think about how many times that alert goes off during the day and how much more you would get done if you weren’t distracted.  I have a client who recently did this and says it is the best thing she has done.  You can still check your email whenever you want.  Just turn off the notification so that you continue to work and get things done, checking email when it is convenient for you rather than the minute someone emails you.  Because let’s face it– not that many emails need our immediate attention.

info@organizedinnovations.com   ♦ 425-785-5239 ♦  www.organizedinnovations.com

Fun Email Challenge

Here is a fun challenge for you—set a timer for 20 minutes and delete as many emails as you can. Remember:

DO it now
DELETE it as soon as you can
UNSUBSCRIBE from what you are not reading
BE HONEST with yourself if you really need to keep it

You wouldn’t put all of your papers into one file folder and place it on your desk– why are you trying to do that with your email inbox?

Note: You should be able to delete emails older than 6 months. (Set your own limits but this is a good guideline)

The Golden Rule

Are you setting a good example with the emails you send? 

 

 

Are they:

  • bulleted or numbered?
  • spaced out well?
  • less than one screen shot?
  • clear and concise?
  • complete?

Remember for every 5 emails you send, you get 3 back.  Don’t you want those 3 to be well crafted?  Set a good email example by making sure the emails you send are easy to read and clear to the recipient

4 D’s of Email

email1. Do it—what are you waiting for?  Don’t just open, read and close.  Actually take action on the email.

2. Delete it — once you have taken action you can     delete it.  You may even be able to delete without     opening it.

3. Delegate it— need help?  Don’t try to do everything yourself!

4. Defer it— wait only if you need further information or if it is in the future, otherwise refer to #1 and DO IT NOW!

 

www.organizedinnovations.com — 425-785-5239—- info@organizedinnovations.com